HOA Election Results Notice
The election results notice reports the outcome of the vote to the membership after the inspector of elections completes the tabulation at the open meeting.
What Is This Notice?
This notice publishes the tabulated results so the membership can see how the election concluded and who will serve on the board.
It is the closing document of the election cycle and, together with the retained ballots and voter lists, forms the association's record of the election.
When Is It Used?
It is issued promptly after ballots are counted at the meeting where tabulation occurs.
Associations commonly publish the results by general delivery and also post them where members expect to find association announcements.
What Information Does It Typically Include?
- The date the ballots were counted
- The vote tabulation for each candidate or ballot measure
- The names of the candidates elected and the terms they will serve
- The number of ballots received and, where applicable, the number found invalid
- Confirmation that quorum requirements were met, where relevant
- The inspector of elections' certification or report reference
- Information about how members may inspect election records
Who Receives the Notice?
The results are communicated to the membership by general delivery in the manner the association uses for member communications.
Associations often post results in a common area or member portal in addition to the required delivery.
Timing & Deadlines
California law addresses how soon after tabulation the results must be reported to the membership, so associations should confirm the applicable deadline rather than assuming a customary practice.
Delays in publishing results can complicate the transition of board authority and invite member questions.
Related California Civil Code
California Civil Code §5110
Inspector of elections
Covers appointment of one or three inspectors of elections, who may serve, and the duties of the inspector in administering the vote and tabulating ballots.
California Civil Code §5120
Ballot counting and tabulation
Addresses the counting of ballots at a properly noticed open meeting, member observation of the tabulation and custody of ballots after the count.
California Civil Code §5125
Election materials as association records
Provides that ballots, signed voter envelopes, voter lists, proxies and candidate registration lists are association records subject to retention requirements.
California Civil Code §5145
Enforcement and remedies
Provides members with a cause of action when an association violates the election statutes and describes available remedies and related deadlines.
Last reviewed: August 10, 2026
Common Mistakes
- Publishing only the winners without the vote tabulation
- Reporting results before the inspector has finalized the count
- Failing to note invalid or uncounted ballots when relevant
- Missing the deadline for reporting results to members
- Discarding ballots and envelopes before the retention period ends
What Happens Next?
After results are published, the association retains election materials as association records and the newly seated board begins its term. The next cycle begins again with the call for candidates.
Frequently Asked Questions
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